Our Sponsors

UPCOMING EVENTS:                                            EMAIL: anavilsamajcanada@gmail.com


May 14, 2018

Dear ASC Members,

You will recall that last year after lengthy and healthy debate, our ASC Constitution was changed to add the definition of Anavils. As we mentioned at the time, we live in a dynamic world where we need to change and adapt to meet the current needs of our society. We also mentioned that this wouldn’t be the last time we will change the constitution.

Even though the changes were voted and approved overwhelmingly in last AGM, we continued to receive feedback and ideas to improve or clarify the definition even further.  Based on all the valuable feedback, we have revisited the current definition and now proposing an improved definition to enact in our consideration.  It is not that different from the one voted and accepted in last AGM but it is a simplified definition.

While at it, there are a couple of cosmetic changes we are proposing – one to remove honorary/ associate membership to simply associate membership. Secondly, improve the AGM quorum criteria to help manage the business of the Samaj as well as a removal of a redundant by-law re. FOGA and BAROKA since these organizations do not exist anymore.  So here are the three new proposals for you to consider and vote in the upcoming AGM.

Proposed Changes to Anavil Samaj of Canada (ASC) Constitution

 Article III presently reads as follows:

 ARTICLE III

Membership, Eligibility and Dues:

A. An ANAVIL is defined as a person of an Anavil ancestry where the ancestor is an Anavil within 6 

ascending generations on mother or father side.

B. All adult Anavils and their spouses (at least one spouse being Anavil)shall be eligible for

membership of the Samaj upon payment of annual dues payable in advance, as per schedule provided under the by-laws.

C. There shall be three (3) classes of members: General Members, Associate/Honorary

Members and Anavils living outside Ontario. Non-Anavil spouse’s parents, siblings,   

siblings’ spouse and  children will fall in to honorary members’ category provided that

the non-Anavil spouse is a paid member. They can attend any Anavil Samaj function by

paying appropriate admission fees for the event. However, they cannot vote. Participation

in any entertainment entries is restricted to Anavil families only.

D.  Membership should be renewed by the first (1st) of June every year.

ONCE APPROVED AT THE AGM by simple majority, this Article will read as follows:

ARTICLE III

Membership, Eligibility and Dues:

A    A person is eligible to become a member of Anavil Samaj of  

                         Canada who is of an Anavil ancestry where the ancestor is an Anavil within 6 ascending

 generations on mother or father side.

                      B   Any person meeting above criteria shall be eligible for membership of

the Samaj upon payment of annual dues payable in advance, as per schedule provided

under the by-laws. Non-Anavil Spouse of a paid Anavil Member is considered paid

      General member.

C  There shall be three (3) classes of members: General Members, Associate

Members and Anavils living outside Canada holding Canadian Citizenship or

      PR CardNon-Anavil spouse’s parents, siblings, siblings’ spouse and children will fall in

      to Associate members’ category provided that the non-Anavil spouse is a paid

member. They can attend any Anavil Samaj function by  paying appropriate admission

fees for the event. However, they cannot vote nor can they run for an executive

committee post. Participation in any entertainment entries is

restricted General members only.

D   Membership should be renewed by the first (1st) of June every year.

By Law #6 presently reads as follows: (ONLY ITEM C will change).

 By-Law #6

Quorum and Disqualifications:

A. Twenty-five (25) percent of paid members shall form a quorum at any general

meeting of the Samaj.

B. Five (5) members shall form a quorum at any meeting of the Executive Committee. However, at least one of the five members must be either the President, Vice President or the Secretary.

C. A meeting adjourned for want of quorum may be called upon by fifteen (15) days notice to all paid members by prepaid mail and/or electronic means and the members present at this meeting will constitute a quorum.

D. The Secretary shall give at least one (1) week notice of a meeting, unless the majority of the paid members waive the notice, in which case the meeting shall be deemed as duly called.

E. Non-members and Honorary/Associate members cannot vote at any general meetings.

F. Executive Committee members absent from four (4) consecutive meetings shall automatically loose their place on the Executive Committee, except if they prove that they were out of town or were sick or any serious reason accepted by the Executive Committee. The Executive Committee shall fill these vacancies until the next election.

 ONCE APPROVED AT THE AGM by simple majority, this By-Law will read as follows:

 PROPOSED: 

ONLY Part C will change.

Part D will be eliminated completely. It will become redundant once C is approved.

Part E and F will become D and E because of the elimination of D.

C.    A meeting adjourned due to the lack of quorum may be called upon reconvening the meeting

       after a 15 minutes break with the paid members present. However, the secretary will reflect in the minutes how many paid members were present, that quorum was not achieved and it was recalled after a 15 minutes break.

BY-LAW # 13  AS IT IS NOW

By-Law #13

The Executive Committee shall nominate representatives of the Samaj to the Federation of Gujarati Associations; three (3) for their general body and two (2) for their Board of Directors. The nominees for the Board must be members of the current Executive Committee of the Samaj. If the nominees are not members o the Executive Committee, they shall become co-opt members of the Executive Committee upon nomination and will be invited to attend all the Executive Committee meetings.

ONCE APPROVED AT THE AGM by simple majority, this By-Law will read as follows:

By-Law #13

We propose to eliminate this by-law 13 bcause it is no longer applied since FOGA and BAROKA organizations are no longer in existence.

 

 THANK YOU ALL.

 YOUR 2016-18 EXECUTIVE COMMITTEE.